Assistant Corporate Secretary and Governance Administrator
To apply for this position, please send your resume and cover letter in an email to [email protected].
The Assistant Corporate Secretary and Governance Administrator assists the Vice President General Counsel and Corporate Secretary to provide efficient and effective support to MRO’s Board of Directors and MRO senior management. This position leads the coordination, facilitation, and recording of the activities of the board and its committees, and maintains MRO’s corporate governance documents and related systems.
Connection: Place importance on relationships within MRO, across the ERO Enterprise, and industry as we do our work. Connection allows staff to leverage the expertise of others and appreciate differences.
Curiosity: The foundation for innovation and creating alternatives by being interested and asking questions. Curiosity aids us in exercising the principle of independence and being objective. It is the antidote to bias.
Commitment: Support MRO’s Vision, Mission, and Core Principles that embody our accountability to maintain the public trust as we do our work and use our funding wisely.
Competency: Apply knowledge, expertise, and experience with integrity to produce excellent work while being a thought leader.
Essential Duties and Responsibilities
- Coordinate and support board and committee meetings by serving as the committee secretary, which includes providing notice, drafting agendas, capturing minutes, and drafting reports or resolutions.
- Serve as a liaison for directors, officers and MRO members
- Maintain key corporate documents, such as company bylaws, board policies and procedures, committee charters
- Facilitate any industry sector or member votes to change bylaws or elect directors and organizational group members
- Maintain MRO’s governance task list to monitor and ensure compliance with requirements, and facilitate the required reviews of governance documents
- Ensure compliance with Regional Delegation Agreement and the NERC Independence Principles
- Set future board meeting dates, provide notice as required by the bylaws, and maintain the board meeting calendar;
- Provide updates to MRO’s public facing website, including roster changes, calendar updates and postings of agendas and other corporate documents
- Monitor and maintain the board portal system (Boardvantage) and other internal related systems
- Oversee MRO’s membership responsibilities, which include responding to and processing new member requests, maintaining MRO’s membership records, and updating member mailing lists
- Other duties and tasks as may be assigned
Qualifications, Education and Experience
- Bachelor’s Degree in English, Communications, Business or similar discipline is required
- A minimum of seven years’ work experience which includes administrative and project management responsibilities or equivalent is required; experience with board and corporate governance preferred
- Strong organizational skills including initiative and ability to prioritize and manage multiple time sensitive tasks with a high level of accuracy is required
- Strong technical writing, editing, and proofreading skills; ability to write/edit for a variety of audiences and writing styles with the ability to translate complex technical language and ideas into language that is easily comprehensible is required
- Experience in the establishment, implementation, and application of strong business processes preferred
- Strong interpersonal skills and the ability to effectively communicate both orally and in writing, to both technical and non-technical individuals is required
- Advanced experience and knowledge of Microsoft Office applications is required
- Energy Industry experience is preferred, but not required
- Paralegal certification is preferred, but not required
- Individual contributor role, no supervisory responsibilities identified at this time
Physical Working Conditions
- Standard office environment, requires mobility and sedentary work
- The Assistant Corporate Secretary and Governance Administrator must be available outside of normal business hours to respond to corporate matters. Time spent during quarterly board and committee meetings may exceed standard office hours